For consultants
Spend more time advising. Less time managing invoices.
Turn consulting work into a reviewed invoice draft, keep payment status clear, and handle follow-ups with a more professional, consistent process.
Your expertise is the product. Billing admin is not.
After a consulting day, workshop, or project milestone, there may still be an invoice to prepare, details to check, and a payment date to monitor. PayFlowAI helps bring those steps into one manageable workflow.
Describe the work
Use Natural Language Invoice Creation to draft invoice details, then review them.
Keep fees visible
Track payment status and outstanding amounts.
Follow up with care
Draft a reminder that suits the client relationship, review it, and send it.
The workflow
From engagement to payment.
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1
Complete consulting work or reach an agreed billing point.
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2
Describe the services, days, or deliverables to draft the invoice.
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3
Review line items, rates, tax and due date carefully.
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4
Send the invoice and track payment status.
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5
Prepare a professional reminder if payment becomes overdue.
On Pro: scheduled reminders
Invoice Northwind for 3 consulting days at €850 and one strategy workshop at €1,200, due in 14 days
↵Draft invoice · Northwind
DraftCheck before sending
Payment reminders
Clear reminders. Professional relationships.
A reminder should make the next step clear without unnecessary friction. PayFlowAI can help draft the message, so you can review the wording and decide when to send it.
On Pro, you can also schedule reminders to go out automatically. Nothing is sent on a schedule unless you set it up.
Automated remindersPro
Keep a clear view of fees due and payments received.
Each invoice shows whether it is paid, partly paid or still outstanding, so you know which fees have arrived and which are still owed across your clients.
PayFlowAI shows what has happened on your invoices. It does not forecast cash flow or replace financial planning.
Practical invoicing, without a finance department.
A good fit if you
- Bill B2B clients as an independent consultant or small practice
- Handle your own invoices and follow-ups
- Want a more efficient invoice-to-payment workflow
Maybe not the right fit if you need
- Time tracking or contract management
- A CRM or payroll
- Integrations PayFlowAI does not offer yet
- Tax or legal advice
FAQ
Questions from consultants.
More detail on Features, How it works, Pricing, E-invoicing and Security.
Can consultants create invoices using plain language?
Yes. With Natural Language Invoice Creation you describe the services, for example consulting days, a workshop or a deliverable, and PayFlowAI prepares a draft invoice.
Can I review and edit an AI-generated invoice before sending?
Yes. Every AI-assisted invoice starts as a draft. You check line items, rates, tax and due date, make changes, and decide when to send it.
Can I track partial and outstanding payments?
Yes. Each invoice shows whether it is paid, partly paid or still outstanding, along with the remaining balance.
Can PayFlowAI draft professional payment reminders?
Yes. PayFlowAI drafts reminders in a friendly, professional or firm tone. You review the wording before anything is sent.
Can reminders be sent automatically?
On Pro, you can schedule reminders to be sent automatically. On both plans, you can draft reminders and send them yourself. Automatic sending is not switched on by default.
Does PayFlowAI handle time tracking?
No. PayFlowAI does not track time or read contracts. You describe the work when you create the invoice.
Can I create supported European e-invoices?
PayFlowAI supports the ZUGFeRD and XRechnung formats used for e-invoicing in Germany. See the E-invoicing page for what is supported.
Make the work after the engagement simpler.
Create invoices, track outstanding fees, and manage payment follow-ups with a clearer workflow.
