Features
PayFlowAI is a standalone AI assistant built for freelancers, the self-employed, and small businesses — no finance team required, no setup marathon, nothing to learn. Sign up, add your details, and you're sending invoices in minutes.
Natural language invoice creation
Line items, tax, due dates — it's a form you fill out every time you want to get paid. PayFlowAI skips it: press ⌘K, describe the invoice in plain English, and the agent drafts the whole thing for you to check and send.
It understands intent, matching what you ask for to your existing clients and invoices.
It shows its confidence, tagging every field Matched, As stated, or Assumed.
You stay in control — nothing saves until you confirm, and every field stays editable.
Try one of these, or write your own, then press Run.
This is a live, in-page demo. In the app, the same bar acts on your real clients, catalog, and invoices.
Smart reminders
Pick a tone. PayFlowAI drafts a reminder that references the real invoice, amount, and due date. You read it, tweak it if you like, and hit send. No more agonizing over how to ask for your money.
Daily AI insights
Every day, PayFlowAI reviews your receivables and surfaces the few things that actually matter, ranked by urgency, with the action one click away. Real-time DSO tracking and AR aging show which outstanding invoices are at risk, your average days to pay, and your cash flow forecast — no charts to dig through.
Everything else
When a payment lands, PayFlowAI matches it to the right invoice and marks it paid, whether it's a full payment, a partial one, or a bank transfer with a slightly different reference.
Bill clients in EUR, USD, or GBP and see one consolidated figure in your home currency. FX conversion is handled automatically.
Add your logo and accent color once. Every hosted invoice, PDF, and reminder email looks like it came from you.
Contacts, payment history, and a risk rating per client — enough to know who pays on time, without the bloat of a full CRM.
Switch on card payments and every invoice, PDF, hosted page, and reminder carries a Pay button. Payments reconcile automatically the moment they clear.
Set a schedule once and PayFlowAI generates and sends each invoice for you — ideal for retainers and subscriptions that bill on repeat.
Each invoice gets its own secure link your client can open and pay in one click — no login to create, no PDF to dig out of an inbox.
Deliver invoices and reminders through your connected Gmail or Outlook, or let PayFlowAI send them, with open and click tracking either way.
Record full or partial payments, see a per-currency summary, and export the whole ledger to CSV whenever your accountant asks.
Generate validated XRechnung and ZUGFeRD e-invoices where e-invoicing is mandated — currently Germany and Belgium — with the right format picked per client and credit notes for corrections. Learn more →
FAQ
Yes. With Natural Language Invoice Creation you press ⌘K and describe the invoice in plain English, for example, "Invoice Acme for 3 days consulting." PayFlowAI drafts the line items, tax, and due date, tags each field by confidence, and lets you edit everything before anything is saved.
You choose a tone — friendly, professional, or firm — and PayFlowAI drafts an automated reminder that references the real invoice, amount, and due date. Reminders go out at the right time on your overdue invoices, so follow-ups happen consistently without you writing them.
Yes. When a payment comes in, PayFlowAI matches it to the right invoice and marks it paid automatically, whether it arrived by card, bank transfer, or partial payment, so your receivables ledger stays accurate without manual reconciliation.
Bill in EUR, USD, and GBP with automatic FX conversion into your home currency. For e-invoicing mandates in Germany and Belgium, PayFlowAI generates validated XRechnung and ZUGFeRD invoices with Peppol support, choosing the correct format for each client. See e-invoicing →
PayFlowAI is built for the rest of us — anyone running a business without a finance team behind them, including freelancers, independent contractors, the self-employed, and small businesses who want invoicing and accounts receivable automated, not something they have to learn.
Start a free 14-day trial, no credit card required, and put the command bar to work on your real receivables.